A Beginner’s Guide to a Business Email Server

Despite the increase in instant messaging platforms, emails are still the most preferred official communication. Regardless of the company’s size, internal and external communication happens via email. 

While there are numerous free email service providers like Gmail, Yahoo, etc., they have restrictions on storage space and limited support features. 

Hence, as you look for web hosting plans for your website to ensure optimum site performance, you need to look for Business Email Hosting plans for your official email accounts. 

In this article, we will delve into the basics of a Business Email Server to help you understand its importance and buy the best Business Email Hosting Service for your organization.

What is a Business Email Server?

A business email server offers an optimum environment for sending and receiving emails. 

Usually, these servers are dedicatedly used for email and no other purposes to ensure optimum performance. Email account holders are allocated space on the server to store emails and access them whenever they want.

Why you should use Business Email Servers

There are many benefits of using a business email service. These include:

• Having your domain name in the email ID makes you look more professional and trustworthy. 
• Email servers created on a VPS offer better security and a dedicated IP.
• Access to customizable features like webmail, autoresponders, etc.

How do Business Email Servers work?

Have you ever wondered how emails are sent and received? What happens at the server? Here is a glimpse:

• You write an email and click “Send.”
• The email client (web browser, Outlook, etc.) interacts with an SMTP Server. This is a communication protocol for email transmission.
• SMTP identifies the address of the recipient. 
• If the sender and receiver have the same domain name, then the email is sent immediately.
• If the domain names are different, then it uses the Domain Name System (DNS) to find the server of the intended recipient. 
• Once the IP address of the receiving server is identified, the email transmission process is initiated. 
• The receiver’s SMTP server takes care of the email, checks it, and puts it in the receiver’s inbox. 

Business Email Hosting and why you need it

As mentioned above, free email providers offer excellent services. Then, why would you need to pay for a Business Email Hosting service?

First, free emails have storage restrictions. If you are using emails for official communication and sharing large files, you will soon run out of storage, making it a regular issue. 

With business email hosting, you can buy storage space based on the needs of your organization. Also, the best business email providers offer easily scalable services, allowing you to add storage space on the go.

Further, these best Business Email service providers adopt the latest security measures to offer a highly secure environment for storing and exchanging emails. Additionally, you can get the benefit of encryption that protects the contents of your emails from being hacked while in transit.

Conclusion

We hope this article explains the workings of an email server and why you need to consider buying the best Business Email service for your organization. 

Remember, an email account talks volumes about your business and its trustworthiness. Hence, ensure you invest in the best email server to maintain the reputation of being a trustworthy brand.